It goes without saying. But for employees to stay compliant, they need to be able to find the right policy at the right time. And if your policies and procedures are buried in spreadsheets and siloed documents, that's going to be an uphill struggle.
A piecemeal approach to policy management discourages compliance. Who's going to spend hours trying to find the relevant policy, when they're up to their neck in other work?
But even when locating the right policy isn't too time-consuming, there's no guarantee it's the latest version. And if it's outdated or obsolete, it will cause confusion and, possibly, non-compliance, instead of resolving the issue.
Of course, Covid-19 has made a difficult situation worse. With most people working from home
, staff can no longer ask a colleague or visit another department to track down what they need. Nor can the compliance team call everyone to a meeting room to update them about the latest changes to a policy.
For these reasons, having a single, centralised policy portal has never been more crucial.
Being able to access all your latest approved policies and procedures from one location saves time and eliminates versioning difficulties.
More importantly, it's quicker and easier to draft, approve, and disseminate updates, and for staff to check what's expected of them, whether they're working from the office or at their kitchen table.